Room and Space Hire
If you are looking for an indoor and outdoor event surrounded by nature, then we have the ideal place for those who want a quiet, rural setting.
Types of Events We accommodate
Our spaces are only available to guests staying in our accommodation, visiting our Natural Burial Site or holding sustainability related events, courses or meetings.
Types of Event
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1. Bespoke Day Course
Created by us to your requirements. Managed for you by our Courses Team. 2. Self-led Day Booking These can be courses, meetings or talks in the day time. Managed for you by our Courses Team. |
3. Private Overnight Function
These are only available to guests staying in our accommodation. Managed for you by our Accommodation Team. 4. Private Funeral These are only available to guests using our Natural Burial Site. Managed for you by our Burials Team. |
The Green Room
up to 50 People
£300 HALF DAY £600 FULL DAY
- Available from 9am to 5pm, Mon to Sun
- Indoor conference room
- For up to 50 people
- Includes tea & coffee area
- Includes indoor toilets
- This booking is hosted by a staff member
The Room
Our indoor Conference Room is conveniently located next to the Beech Café.
Green Room Size
The size of the Conference Room is 10.8m x 5.4m.
The room has 50 chairs. There are 3 tables available for use that would seat 6 people, and 3 larger tables that would seat 8-10 people.
Green Room Facilities
There is a display screen for attaching a laptop available in the room. Please check for compatibility before you arrive. Booking the conference room includes exclusive use of the downstairs foyer, where there is space for drinks and a buffet. Toilet facilities are also in the foyer.
Our indoor Conference Room is conveniently located next to the Beech Café.
Green Room Size
The size of the Conference Room is 10.8m x 5.4m.
The room has 50 chairs. There are 3 tables available for use that would seat 6 people, and 3 larger tables that would seat 8-10 people.
Green Room Facilities
There is a display screen for attaching a laptop available in the room. Please check for compatibility before you arrive. Booking the conference room includes exclusive use of the downstairs foyer, where there is space for drinks and a buffet. Toilet facilities are also in the foyer.
Wedding Licence
We are not licenced as a wedding venue so cannot offer a legally registered service, however many people come here for a blessing or create their own ceremony.
Music and Sound
There is no amplified music or drumming allowed onsite. Only acoustic music can be played. All celebration music must stop at 5pm.
Alcohol Licence
You can not sell alcohol but can provide it for your own for guests.
Catering
The Beech Cafe can offer a full buffet. They specialise in delicious organic, Fair Trade, vegetarian and vegan food.
They would be delighted to help with your celebration. To discuss your requirements kindly contact Jade or Nathan on 01730 823 755 or email [email protected]
They would be delighted to help with your celebration. To discuss your requirements kindly contact Jade or Nathan on 01730 823 755 or email [email protected]
DAMAGE DEPOSIT
A £100 damage deposit is required for most bookings.
make a BOOKING enquiry
Make Payments
You can only make payments after you have:-
- Completed the booking request and sent it to the Event Team.
- You have had your request approved by the Event Team.
- Received your event name and booking reference.
ACCOMMODATION & HIRE OF FACILITIES
TERMS AND CONDITIONS
1. Glossary
"Booking" means a Booking for an overnight stay at The Sustainability Centre or use of The Sustainability Centre Facilities and includes accommodation, educational activities and any Third Party Services, room or event hire;
"Contract" means the agreement between us and you to fulfil a Booking or purchase a Product;
"Customer" means any Customer who makes or is making a Booking with The Sustainability Centre or purchases a Product from The Sustainability Centre and references to 'you' and 'your' shall have the same meaning;
"Group" means an organised group of people;
"No-Show" means a guest who does not arrive and gives no notice or indication of intent;
"Third Party Services" means food arranged with ‘The Beech Café’ or any other services or products arranged by The Sustainability Centre;
"Writing" means a letter or an email;
"The Sustainability Centre" means the Earthworks Trust Ltd and its subsidiaries including Earthworks Foundation Ltd and South Downs Natural Burial Site Ltd.
2. Bookings
2.1 The Sustainability Centre reserves the right not to accept any booking and is not required to give a reason for doing so.
2.2 The booking Contract between us will only be formed when you pay your deposit. We will confirm your booking details by email. The terms and conditions are signposted from the email and are to be found online.
http://www.sustainability-centre.org/accommodation-terms-and-conditions.html
2.3 Room and Campsite bookings are confirmed when a full payment has been received.
Exclusive Use and Event bookings are confirmed when your 25% deposit has been received.
2.4 You must be over 18 years old to make a Booking. You (or a responsible person aged 18 years old or older, nominated by you) must be present throughout the duration of your booking.
2.5 Group Bookings will be the responsibility of the individual making the Booking. They will be financially responsible for the Booking and for the acceptable behavior of the Group, including damage caused by the actions, or inactions, of the Group.
2.6 Exclusive Use
Exclusive use of ‘Campsite’ includes use of yurts and camping pitches as defined by our campsite map. These will be agreed at the time of Booking and may be subject to change. Exclusive use does not include the whole of the Sustainability Centre site or exclusive use of the shower and toilet facilities on the campsite.
2.7 Activities and Events
Our 55 acre site is subject to restrictions. This includes, but is not limited to, numbers, sizes and use of tents or marquees. If you intend to use any part of the grounds, including the camping area, paddock or woodlands for any purpose or activity this MUST be fully discussed and agreed before the booking is accepted and deposit paid. Any activities you intend to undertake onsite must have prior approval from The Sustainability Centre. All activities must be risk assessed by you. Copies of risk assessments must be made available to The Sustainability Centre 3 months prior to the event.
2.8 Arrival and departure times must adhered to and will be as follows:-
2.9 Use of Spaces and Facilities
We aim to help make your stay enjoyable and successful, however please do not assume that equipment, furniture, rooms and facilities will be available for the purpose you have in mind. You MUST discuss your ideas and expectations with us at the time of booking and before paying your deposit.
3. Payment and Cancellation
3.1 The Sustainability Centre reserves the right to cancel any booking before the date the booking begins. In which case a full refund will be made, unless it is due to extenuating circumstances. The Sustainability Centre will put a refund policy in place accordingly.
3.2 Payments can be made by credit or debit card, BACS, cheque or cash. All charges include VAT at the prevailing rates. Large payments over £600 must be paid by bank transfer.
Payments over £600 by card or cheque may incur a fee.
GENERAL BOOKINGS
3.3 Event, exclusive use of accommodation and Green Room bookings are only taken upon receipt of a 25% deposit. We do not accept unpaid reservations. No dates can be reserved without a 25% deposit.
3.4 Changes requested to your booking after it has been accepted will be treated as, and subject to, the refunds policy set out below.
Changes to the date of your booking may be considered subject to availability. The alternative must be within 12 months of the original date. If prices increase during the interim you will be required to pay the difference. If a suitable alternative date is not found then a refund is offered as set out below:
GENERAL BOOKING - REFUNDS
EXCLUSIVE USE BOOKINGS
3.6 Exclusive use bookings include exclusive use of the South Downs Eco Lodge, or Campsite Area. A £100 returnable damage deposit is payable for all exclusive bookings.
3.7 For bookings more than three calendar months in advance a non-refundable deposit of 25% per night is payable.
3.8 Full payment is required three months prior to the event. If payment is not received at this time we reserve the right to cancel the booking.
EXCLUSIVE BOOKING - REFUNDS
4. Your Visit
4.1 Please respect our site and other users including staff, guests and visitors.
4.2 Unacceptable behavior, including, but not limited to, threatening behavior, violence, uncontrolled dogs, use of offensive language or use of illegal substances will not be tolerated. The Sustainability Centre reserves the right to terminate any booking where unacceptable behavior occurs. You will be asked to leave, and no refund will be given.
4.3 No amplified sound or drumming is allowed. Music must stop at 5pm. The whole Sustainability Centre site must be quiet by 10pm. The Sustainability Centre reserves the right to stop any music or excess noise and will stop any event or noise that is too loud or continuing too late. If you refuse to comply with our requests, you will be asked to leave, and no refund will be given. Please be considerate of others who may be camping.
4.4 No vehicles are allowed on site except within the dedicated car park. Permission may be given on arrival for access to drop-off areas and for deliveries. If permission is granted you must drive at 5 mph and use your hazard warning lights and be aware of other people, especially children using the site.
Vehicles given permission to drop off camping equipment must return the car to the car park after unloading. At no time are vehicles to be taken onto the grass of the campsite itself or any other grass/un-tarmacked area.
4.5 Firewood can be purchased for use in the designated fire circles or pits, please ask a member of staff. You may not gather or cut wood or kindling from anywhere on the Sustainability Centre site.
4.6 Alcoholic drinks cannot be sold at The Sustainability Centre. Responsible drinking is acceptable but any excessive drinking will be treated as Unacceptable Behavior in section 4.2.
4.7 Children must be supervised by an adult at all times. Please ensure that children are within sight and hearing of an adult, and that their behavior is respectful of our site and other visitors.
4.8 Dogs are welcome, but must be kept on a lead at all times.
4.9 Dogs are not allowed in some Yurts or in South Downs Eco Lodge, except for registered Assistance Dogs.
4.10 Cleaning up after your dog. You must clean up after your dog and put the mess in the bins provided.
4.11 All areas must be left litter free. All litter should be cleared up by you. Rubbish and recycling bins are provided in the car park.
4.12 Damage & theft: Excess wear and tear, damage, breakage, theft, or loss of equipment or keys must be paid for by the named booking person.
4.13 Use of the South Downs Eco Lodge facilities, including the common room, kitchen, toilets and showers are for Lodge guests only.
4.14 Playing of music, films or videos may require licences, the proof of which will be required before any showing/performance commences.
4.15 Please make sure you are aware of our fire procedure and obey any signs or requests from staff to comply.
5. Third Party Services
5.1 Any contract for Third Party Services from external providers will be between you and the service provider. The Sustainability Centre will not be liable for any breach of contract or obligations arranged between you and the service provider.
Terms and Conditions Reviewed Sep 2024
"Booking" means a Booking for an overnight stay at The Sustainability Centre or use of The Sustainability Centre Facilities and includes accommodation, educational activities and any Third Party Services, room or event hire;
"Contract" means the agreement between us and you to fulfil a Booking or purchase a Product;
"Customer" means any Customer who makes or is making a Booking with The Sustainability Centre or purchases a Product from The Sustainability Centre and references to 'you' and 'your' shall have the same meaning;
"Group" means an organised group of people;
"No-Show" means a guest who does not arrive and gives no notice or indication of intent;
"Third Party Services" means food arranged with ‘The Beech Café’ or any other services or products arranged by The Sustainability Centre;
"Writing" means a letter or an email;
"The Sustainability Centre" means the Earthworks Trust Ltd and its subsidiaries including Earthworks Foundation Ltd and South Downs Natural Burial Site Ltd.
2. Bookings
2.1 The Sustainability Centre reserves the right not to accept any booking and is not required to give a reason for doing so.
2.2 The booking Contract between us will only be formed when you pay your deposit. We will confirm your booking details by email. The terms and conditions are signposted from the email and are to be found online.
http://www.sustainability-centre.org/accommodation-terms-and-conditions.html
2.3 Room and Campsite bookings are confirmed when a full payment has been received.
Exclusive Use and Event bookings are confirmed when your 25% deposit has been received.
2.4 You must be over 18 years old to make a Booking. You (or a responsible person aged 18 years old or older, nominated by you) must be present throughout the duration of your booking.
2.5 Group Bookings will be the responsibility of the individual making the Booking. They will be financially responsible for the Booking and for the acceptable behavior of the Group, including damage caused by the actions, or inactions, of the Group.
2.6 Exclusive Use
Exclusive use of ‘Campsite’ includes use of yurts and camping pitches as defined by our campsite map. These will be agreed at the time of Booking and may be subject to change. Exclusive use does not include the whole of the Sustainability Centre site or exclusive use of the shower and toilet facilities on the campsite.
2.7 Activities and Events
Our 55 acre site is subject to restrictions. This includes, but is not limited to, numbers, sizes and use of tents or marquees. If you intend to use any part of the grounds, including the camping area, paddock or woodlands for any purpose or activity this MUST be fully discussed and agreed before the booking is accepted and deposit paid. Any activities you intend to undertake onsite must have prior approval from The Sustainability Centre. All activities must be risk assessed by you. Copies of risk assessments must be made available to The Sustainability Centre 3 months prior to the event.
2.8 Arrival and departure times must adhered to and will be as follows:-
- South Downs Eco Lodge Arrive 4pm Leave 10am
- Campsite Arrive 2pm Leave 11am
- Green Room The times you have specified and booked for between 9am to 5pm.
2.9 Use of Spaces and Facilities
We aim to help make your stay enjoyable and successful, however please do not assume that equipment, furniture, rooms and facilities will be available for the purpose you have in mind. You MUST discuss your ideas and expectations with us at the time of booking and before paying your deposit.
3. Payment and Cancellation
3.1 The Sustainability Centre reserves the right to cancel any booking before the date the booking begins. In which case a full refund will be made, unless it is due to extenuating circumstances. The Sustainability Centre will put a refund policy in place accordingly.
3.2 Payments can be made by credit or debit card, BACS, cheque or cash. All charges include VAT at the prevailing rates. Large payments over £600 must be paid by bank transfer.
Payments over £600 by card or cheque may incur a fee.
GENERAL BOOKINGS
3.3 Event, exclusive use of accommodation and Green Room bookings are only taken upon receipt of a 25% deposit. We do not accept unpaid reservations. No dates can be reserved without a 25% deposit.
3.4 Changes requested to your booking after it has been accepted will be treated as, and subject to, the refunds policy set out below.
Changes to the date of your booking may be considered subject to availability. The alternative must be within 12 months of the original date. If prices increase during the interim you will be required to pay the difference. If a suitable alternative date is not found then a refund is offered as set out below:
GENERAL BOOKING - REFUNDS
- 28 days notice or more - 90% refunded
- 27 to 8 days notice - 50% refunded
- 7 days notice or fewer, or no-show - No booking fee or deposit will be refunded.
EXCLUSIVE USE BOOKINGS
3.6 Exclusive use bookings include exclusive use of the South Downs Eco Lodge, or Campsite Area. A £100 returnable damage deposit is payable for all exclusive bookings.
3.7 For bookings more than three calendar months in advance a non-refundable deposit of 25% per night is payable.
3.8 Full payment is required three months prior to the event. If payment is not received at this time we reserve the right to cancel the booking.
EXCLUSIVE BOOKING - REFUNDS
- 28 days notice or more – Booking fee will be refunded minus the deposit.
- Less than 28 days notice - No booking fee or deposit will be refunded.
4. Your Visit
4.1 Please respect our site and other users including staff, guests and visitors.
4.2 Unacceptable behavior, including, but not limited to, threatening behavior, violence, uncontrolled dogs, use of offensive language or use of illegal substances will not be tolerated. The Sustainability Centre reserves the right to terminate any booking where unacceptable behavior occurs. You will be asked to leave, and no refund will be given.
4.3 No amplified sound or drumming is allowed. Music must stop at 5pm. The whole Sustainability Centre site must be quiet by 10pm. The Sustainability Centre reserves the right to stop any music or excess noise and will stop any event or noise that is too loud or continuing too late. If you refuse to comply with our requests, you will be asked to leave, and no refund will be given. Please be considerate of others who may be camping.
4.4 No vehicles are allowed on site except within the dedicated car park. Permission may be given on arrival for access to drop-off areas and for deliveries. If permission is granted you must drive at 5 mph and use your hazard warning lights and be aware of other people, especially children using the site.
Vehicles given permission to drop off camping equipment must return the car to the car park after unloading. At no time are vehicles to be taken onto the grass of the campsite itself or any other grass/un-tarmacked area.
4.5 Firewood can be purchased for use in the designated fire circles or pits, please ask a member of staff. You may not gather or cut wood or kindling from anywhere on the Sustainability Centre site.
4.6 Alcoholic drinks cannot be sold at The Sustainability Centre. Responsible drinking is acceptable but any excessive drinking will be treated as Unacceptable Behavior in section 4.2.
4.7 Children must be supervised by an adult at all times. Please ensure that children are within sight and hearing of an adult, and that their behavior is respectful of our site and other visitors.
4.8 Dogs are welcome, but must be kept on a lead at all times.
4.9 Dogs are not allowed in some Yurts or in South Downs Eco Lodge, except for registered Assistance Dogs.
4.10 Cleaning up after your dog. You must clean up after your dog and put the mess in the bins provided.
4.11 All areas must be left litter free. All litter should be cleared up by you. Rubbish and recycling bins are provided in the car park.
4.12 Damage & theft: Excess wear and tear, damage, breakage, theft, or loss of equipment or keys must be paid for by the named booking person.
4.13 Use of the South Downs Eco Lodge facilities, including the common room, kitchen, toilets and showers are for Lodge guests only.
4.14 Playing of music, films or videos may require licences, the proof of which will be required before any showing/performance commences.
4.15 Please make sure you are aware of our fire procedure and obey any signs or requests from staff to comply.
5. Third Party Services
5.1 Any contract for Third Party Services from external providers will be between you and the service provider. The Sustainability Centre will not be liable for any breach of contract or obligations arranged between you and the service provider.
Terms and Conditions Reviewed Sep 2024
